1. Who is collecting the data
2. What data is being collected
3. The legal basis for processing the data
4. Whether the data will be shared with any third parties
5. How the data will be used
6. How long the data will be stored for
7. The rights a data subject has
8. How a data subject can raise a complaint
11. How to contact us in relation to our use of your personal data
We will process your personal data in line with the seven key Data Protection principles set out in the GDPR on the website of the Information Commissioner Office (“ICO”): https://ico.org.uk/fororganisations/guide-to-the-general-data-protection-regulation-gdpr/principles/
1. Who is collecting the data?
Ascent Resources plc collects your data and are the “data controller”. This means that we are responsible for deciding how and why we hold and use your personal data.
2. What data do we collect about you?
If you should contact the company directly we may collect your name, company name and position, email address, postal address and telephone number and/or any other personal data necessary to deal with your enquiry, e.g. if you are a shareholder, details of your shareholding.
We may receive information about you from other organisations such as our registrar, broker and nominee companies etc or from companies instructed by you such as your broker, solicitor or nominee company. These businesses will mainly be data controllers themselves and you should read their privacy notices for information about how they deal with information they hold on you.
A number of organisations will handle your personal data on our behalf and we will therefore deal with any matters that arise from the way they handle your data; these include our registrars (whose details can be found on our website) and the company that hosts our website.
3. The legal basis for processing your data
Shareholder information is used to track shareholdings; to update the Shares & Shareholders page on our website; to respond to queries and to send Circulars, Notices of Meetings, Financial Results and any other legally required correspondence to holders of our shares and other financial instruments.
The company is fulfilling legal obligations and following its legitimate interest in these cases.
Any other personal data is used only in connection with your business with us or our subsidiaries.
4. Will the data be shared with any third parties?
We will only share data about you where we have a legitimate interest to do so, where we ask other companies to process your data on our behalf or where the data processing is done on behalf of our business advisers, eg our brokers, PR consultants etc. We are legally obliged to allow inspection of our share register where the request complies with the relevant statutes and is for a “proper purpose”.
Your data will not be otherwise shared without your consent, unless we have a legal obligation to do so. Please be aware, that your personal data may be stored on cloud-based systems whose servers may or may not be located within the European Union.
5. How will we use personal data?
We will use shareholders’ personal data in order to maintain a register of shareholders and fulfil our legal obligations to shareholders. We may also use it to answer queries from shareholders and the general public. We do not use your personal data to make automated decisions about you.
6. How long will the data be stored for?
We will store your data for as long as you are subscribing to a service or for as long as is necessary to deal with any correspondence or business you may have with us. We will also take into consideration the need to satisfy any legal, accounting, or reporting requirements when storing or deleting your data.
7. What rights does a data subject have?
You have the right to view the Company’s Privacy Statement (this document) and to access your personal data by making a subject access request. You also have the right to request rectification of errors, erasure of your data or restriction of processing. Further information on your rights as a data
subject can be found on the ICO’s website: https://ico.org.uk/your-data-matters/.
Subject access requests should be sent to firstname.lastname@example.org or to Ascent Resources plc, 5 New Street Square, London EC4A 3TW with ‘Subject Access Request’ marked above the company name.
8. How to raise a complaint
If you are unhappy with the way we have handled your personal data you have the right to complain to the ICO via their website: https://ico.org.uk/make-a-complaint/; or via their helpline: 0303 123 1113.
Cookies are small text files placed on your computer by websites to make them work, or work more efficiently, and to collect standard internet log information and visitor behaviour information. For further information visit www.allaboutcookies.org.
users find what they need easily. These cookies form part of Google Analytics and do not collect any personal information other than the IP address of your device. Below is a list of the cookies we use to gather this information.
|Name||Purpose||Persistent /Non Persistent||More Information||Expires|
|UTMZ||Google Analytics – tracks user information||Persistent||Extracts where the visitor came from, the search engine they used, the link they clicked on, what keyword they used and the location from which they accessed the website.||Six months|
|_UTMA||Google Analytics – tracks the number of visits the user makes to the site||Persistent||Keeps track of the number of times a visitor has been to the site, when their first visit and last visits were||Two years|
|_UTMB||Google Analytics – tracks when the user enters site||Non- Persistent||Helps to determine how long a visitor stays on the site||End of session|
|_UTMC||Google Analytics – tracks when the user closes the browser||Non- Persistent||Helps to determine how long a visitor stays on the site||End of session|
Further information on these cookies can be found at http://www.google.com/analytics/ and at
Please note we do not use advertising or third party cookies.
If you would like to opt out of being tracked by Google Analytics then visit
http://tools.google.com/dlpage/gaoptout. You should note however that some of our website features may not function properly as a result.
11. Contact us
16 July 2018